Calculating Time Off Accruals

To allocate time off to employees in time off groups that use the Accrual absence tracking method, you must calculate time off accruals. You can calculate time off accruals manually using the Compute Time Off Accruals form, or you can use the Background Queue form to set up time off accrual computations to be performed automatically at regular intervals.

Open the Compute Time Off Accruals form.
Specify this information:

Process Through

Specify the date though which to calculate time off accruals. Time off accruals will be calculated for all dates from the tracking year start date, usually January 1, through this date.

Increment Date

This parameter is only used when this form is run in the background to calculate the accruals automatically. Select this check box to increment the Process Through date as time passes. If this check box is cleared, the Process Through date entered is used as continual time , for the background task was created.

Recompute Accruals

Select the check box to recompute existing accruals. Unchecked to add new calculations to the existing accruals.

Facility

Specify the first and last facilities in the range for which you are calculating accruals. Optionally, leave blank to calculate accruals for all facilities.

Employee

Specify the first and last employees in the range for which you are calculating accruals. Optionally, leave blank to calculate accruals for all employees.

Time Off Group Id

Specify the range of Time Off Group IDs for calculating the accruals. This field is optional. When you do not specifiy the value, accrurals are calculated for all the group IDs.
Click Process. Accrued time off is allocated for all specified employees using the Accrual absence tracking methods specified for the employee’s Time Off Group.