General Ledger

This form lists transactions for a range of periods, accounts and unit code 1-4 combinations. You can elect to include asset, liability, owner's equity, revenue, expense, and analytical accounts in the report. You can sort the report by transaction date, transaction, or unit code 1-4.

Four different domestic currency balances are shown for each account:

Balance on the day before the period start date (appears in either the debit or credit column).
Period-to-date debits (up to period end date).
Period-to-date credits (up to period end date).
Total of 1, 2, and 3; this amount is the current balance of the account on the period end date (appears in either the debit or credit column).

If you select the Show All Transactions check box, either a debit or credit amount displays, followed by the entire transaction description.

Note: When calculating amounts, this report starts with the oldest transaction in the system. Therefore, if you entered transactions for a year that was previously closed (or never closed), this report may show beginning balances for expense and revenue accounts, even though the previous fiscal year has been closed. To correct this problem, perform a year-end close for all financial years prior to the current year.