Recurring Voucher Distribution
Use this form to specify how to distribute recurring transactions to multiple G/L accounts. Recurring vouchers are entered as a way to automatically generate a voucher each month for a particular vendor. You can create multiple distributions for a voucher, but the total amount distributed cannot be less than or greater than the total amount of the voucher; otherwise it will not post.
The Recurring Voucher Distributions form contains the tax-related fields as described on the A/R Invoice, Debit, and Credit Memo Distributions form. Because you enter the tax amounts on the Voucher header, however, a warning displays if the distributed tax amounts do not match the tax amounts on the Voucher header. The tax amounts are not automatically updated, as in A/R. Use the lower portion of this form if the generated amounts do not match the entered voucher totals.
Use the tax distribution fields to record the detailed tax records that are stored with the voucher history and appear on the tax reports for tax-related G/L distributions. This feature allows you to manually enter tax-only debit and credit memos, as well as record the tax for mixed invoices.
Each combination of Tax System, Rate Tax Code and Exempt Tax code should contain one Tax Distribution record. The Rate Tax Code always appears above the Exempt Tax Code.
The Tax System, [Tax Code Label], [Tax Code Item Label], and Tax Basis fields are displayed an updated only on tax-related distributions.
Because directly entered vouchers do not define a mixture of taxable and non-taxable line items, you can overwrite the standard tax calculation. To do this, update the Amount fields of tax-related G/L Distribution records. These changes are reflected in the tax fields of the Voucher header (which you cannot update directly).
If the tax system is an area-based tax system, the [Tax Code Label] field represents the rate tax code and displays above the [Tax Code Item Label] field, representing the exempt tax code.
If the tax system is an item-based tax system, the [Tax Code Item Label] field represents the rate tax code, and displays above the [Tax Code Label] field, representing the exempt tax code.
The fields represent the [Tax Code Label (1)] field as the rate tax code and the [Tax Code Item Label (1)] as the exempt tax code.