Manual Voucher Builder
This form allows you to quickly create a voucher in one or more sites for a single vendor's invoice. On any site, you can specify the portion of the vendor invoice amounts to allocate. You can enter all or some subset of the vendor invoice amounts. You can use the originating site as the To Site.
During processing, the system validates that allocated totals for each type of amount equal the amounts specified from the vendor's invoice. If the validation is successful, the system generates a Builder Voucher number at the Manual Voucher Builder originating site. The Builder Voucher number, along with the Builder Voucher originating site value (the site where Manual Voucher Builder activity is performed) defines the set of vouchers created for this invoice.
The system sets the following values during creation of the voucher at the To Site:
- Type - set to "V" (voucher)
- Posted from PO - cleared
- Discount Amt - the sum of the invoice amount minus the non-discount amount multiplied by the discount percentage
- Non-Discount Amt - the sum of Freight + Brokerage + Duty + Insurance + Local Freight + Misc Charges + Sales Tax + Sales Tax 2
The system sets the following values based upon Terms Code for Vendor at the To Site:
- Prox Code (defaulted)
- Prox Day (defaulted)
- Disc Pct (defaulted)
- Disc Days (defaulted)
- Disc Date (calculated)
- Due Days (defaulted)
- Due Date (calculated)
For the A/P Account and A/P Account Unit Codes 1-4, if the Vendor Category exists at the To Site, the system obtains the A/P account and unit codes from the Vendor Category; otherwise, the system obtains them from the Accounts Payable Parameters.
Once the vouchers are created, you may view them on the A/P Vouchers and Adjustments form in the appropriate site.
You can create vouchers outside of the current period under the following conditions:
- You have the appropriate permissions set up
- On the General Parameters form, Allowable Days Forward and Allowable Days Backward are set to blank.
- The system validates the current period restriction against the local site, not remote sites. As long as the Distribution Date is within the current period on the local site, the system does not validate for the current period at any specified remote sites.
Data on this form is not persistent. When you close this form, the system removes all non-processed data.
For instructions on using this form, see Creating Vouchers with the Manual Voucher Builder.
You cannot perform the following functions with this form:
- Create vouchers for entities
- Enter pending voucher transactions for a site that has a different domestic currency than the manual voucher builder site
- Enter pending adjustment transactions
- Attach voucher pre-register to created vouchers
- Specify whether tax amounts are included in the purchase amount (Include Tax in Cost)
- Use predefined recurring vouchers to generate vouchers at one or more sites
- Create system notes.