Ledger Setup (LES) - General tab

To specify the information on the General tab, select LES from the SunSystems navigator menu and click the General tab.

Specify this information in the Ledger Validity section:

Current Period

The current accounting period for the business unit. The current period is often used as the default period in SunSystems. You set the current period here initially. Thereafter, at the end of each period use Change Period (CPD) to update this period number.

See Accounting Periods and Dates for more information.

Open Periods /To

An operator can post journals to any periods in this range. If you leave both fields blank, there are no posting restrictions. You can use relative period numbers, for example +nnnn or -nnnn, where nnnn is the number of periods after or before the current period. You can also enter C, for Current, to allow postings to the current period only, this means to the period specified in the Current Period field. See What Periods Can I Post To? for more information.

Open Dates /To

This controls the only date, or a range of transaction dates, for which operators can post journals. If you leave both fields blank, there are no posting restrictions. You can use relative dates, in the form +nnn and -nnn, where nnn is the number of days after or before the current date. You can enter T, for Today's date, to allow postings to the current system date only. Gregorian calendar users can also enter absolute dates. See What Periods Can I Post To? for more information.

Note: If you use Financial Calendars you cannot amend Current Period, Open Periods /To, Open Dates /To In Ledger Setup (LES). You must make any required amendments in Financial Calendars (FCS).
Specify this information in the Provisional Posting section:
Provisional Posting
Determine whether or not provisional postings can be made. Provisional postings can be viewed, reported on, and amended before they become permanent ledger postings. Select one option from:
- Mandatory
  transactions are posted as provisional and subsequently they must be posted as permanent
- Optional
  option to post journals as either provisional or permanent
- Prohibited
  transactions are posted as permanent and are prevented from being posted as provisional - this is the default option.
See What are Provisional Transactions? for more information.

Note: You should not amend this setting from Mandatory or Optional to Prohibited until all provisional transactions have been posted as permanent transactions. See Making Provisional Transactions Permanent in the Financials online help for more information.
Specify this information in the Assets section:

Timing Rule Code

The depreciation timing rule to be used for assets in this ledger.

Exclude Final Value From Depn

Exclude the final value of an asset from the depreciation calculations. This can be overridden on particular assets. This option is selected by default.

See How is the Final Asset Value Treated? for more information.

Assets in 2nd Base/Rpting Curr

Hold asset values in both base currency and second base or reporting currency. This can be overridden on particular assets.

Use Asset Quantity

Record asset quantities when making fixed asset postings to the ledger.

Lock Calculated Depreciation

If there is a change to the value, depreciation rate or final value of an asset, then the depreciation calculations prior to the change are left intact. No compensation is made in the following periods, which might otherwise have been the case. This option applies to all assets in this business unit.

See Entering Asset Transactions in the Financials online help for more information.

Note: In order to use Lock Calculated Depreciation, fixed assets must be set up with the Depreciation Method Straight Line.

Full Year Depreciatn in 1st Yr

If this check box is selected, a full year's depreciation value is calculated in the fiscal year its depreciation starts, even if it starts part way through the year. In this case, the amount calculated for the year is distributed across the remaining eligible periods that year. (Eligible periods are those specified in the depreciation timing rule identified in the Timing Rule Code field).

You might require this option if you are using any of the enhanced depreciation methods, where depreciation is normally calculated for entire years. However, it is not strictly necessary to set this option in order to use the enhanced depreciation methods.

Leave this check box clear to calculate the depreciation for every asset from the period in which it is purchased. In this case, assets purchased part way through the year have less than a full year's depreciation posted in their first year.

Apply Advanced Depreciation

Advanced depreciation is the multiplication of the ordinary depreciation amount during selected years of the asset's life, and is managed as a different type of transaction to ordinary depreciation. Select this check box to allow assets to be included in the advanced depreciation calculation.

See What are the Elements of Enhanced Depreciation? for more information.
Specify this information in the Allocations section:

Next Allocation Reference

The next numeric reference for sets of transactions allocated together. This is automatically incremented when a transaction is allocated or paid.

Withholding Tax Allocation Mkr

The numerical allocation marker to be updated on the Withholding Tax transaction source account.

Next Allocation Reference

The next numeric reference for sets of transactions allocated together. This is automatically incremented when a transaction is allocated or paid.

Withholding Tax Allocation Mkr

The numerical allocation marker to be updated on the Withholding Tax transaction source account.
Save your changes.