Voucher Numbering

This option determines whether voucher numbering is to be used in this business unit. Select one of the following:

Optional - A voucher number is available to post with journal transactions, but not a mandatory field.
Mandatory - Journals must be posted with voucher numbering.
Prohibited - No voucher numbering in this business unit. Journals cannot be posted with voucher numbers.

By default, this option is set to Prohibited, that is, voucher numbering is switched off.

Determines the conditions under which the voucher numbering sequence is automatically restarted, that is, reset to 1. This option is deactivated if Voucher Numbering is set to Prohibited. The following options are available:

By Period - restart the voucher numbering sequence when the current period is changed.
Yearly - restart the voucher numbering sequence when the current year is changed in the period.
Daily - restart the voucher numbering sequence for each new date on ledger transactions.
Transaction Reference - this option is reserved for future use.
Never - The voucher numbering sequence is not restarted under any circumstances.

For the options where the sequence is restarted (Period, Year, and Daily), separate sequences are simultaneously maintained for each new period, year, or date. So, for example, if Period is selected, and the period is changed from 01/07 to 02/07, a new sequence is started for period 02/07, however any transactions still being posted to period 01/07 continue to employ the numbering sequence of period 01/07.

Note: Set this Sequence Restart interval to correspond to the Value you set for date or period in the Transaction References (TRS).

You can set a different Sequence Restart interval for each different voucher number stream using Voucher Number Stream Setup (VNS), which takes precedence over Ledger Setup. In other words, the Sequence Restart interval you set here is only used for voucher number streams that have been defined with their Restart option set to Use Ledger Setup Default.

Determines at what point a voucher number is assigned during journal creation. This option is only applied to Ledger Entry (LEN). For the other journal generation processes and Ledger Import (LIM), voucher numbering is always assigned when the generated journals are either being held, or posted to the ledger (as a provisional or a definitive posting). As the period is one of the components of the voucher number, a number cannot be assigned before the period is entered. Possible options are:

Off - you are not using voucher numbering in this business unit.
On Entry of Line - a voucher number is assigned when all of the details of the journal line are complete.
On entry of Period - a voucher number is assigned when you enter a period on the journal line.
On Posting - a voucher number is not assigned until the entire journal is either held, or posted to the ledger (as a provisional or a definitive posting).

This option is deactivated if Voucher Numbering is set to Prohibited.

Determines how the voucher number is displayed in journal transactions, for example, during Ledger Entry, and in any other journal process, query or report. Possible options are:

Transaction Reference - The voucher number is stored and displayed in the Transaction Reference field.
Second Reference - The voucher number is stored and displayed in the Second Reference field.
Not Applicable - The voucher number is not displayed if you are not using voucher numbering in this business unit.

This option is deactivated if Voucher Numbering is set to Prohibited.

Determines how a gap in the journal numbering is treated. A gap can occur, for example, if a voucher number is used for a provisional transaction, and the transaction is subsequently deleted.

Not Used - you are not using voucher numbering in this business unit.
Yes - gaps in the numbering are reused when assigning voucher numbers to journal transactions. For example, if this option is set and voucher numbers 1,2,4,5 have been used, then the next voucher number to be assigned is 3, after which the sequence continues at 6.
No - gaps in the voucher numbering are ignored. The sequence is always incremented.

This option is deactivated if Voucher Numbering is set to Prohibited.