Controlling Access to Ledger Entry

Use the Security Console or User Manager to control access to Ledger Entry (LEN) and the actions available within it.

Each journal entered in SunSystems has a unique identifying number, which provides an audit trail. The journal number is generated when transactions are posted. Transactions generated automatically by SunSystems adopt the next available journal number.

The Operator Id of the person who posted a journal can be recorded as part of the journal information. Three Force Journal Source options are available in Ledger Setup (LES) to determine the entry of the operator id, which is also referred to as the journal source:

• the operator id can be entered manually each time a journal is created.
• the operator id of the person who keyed in the journal can be recorded automatically.
• the operator id of the person who posted the journal can be recorded automatically.

Supervisor Validation of Transactions

Until a journal is posted, you can amend or delete the transaction details. If you want to add a separate procedure to validate journals that have been entered, you can use the journal hold file to save transactions until they are validated.

You can retrieve held journals and, once approved, the journals can be posted. Held transactions are treated as unposted and are therefore not included in general reports.

See Holding a Journal to Delay Posting, and Recalling a Held Journal, both in the Financials User Guide / Help.