What are Held Journals?

Held journals are journals which cannot be posted for some reason, usually because the journal is incomplete or out of balance. Held journals are stored in a Held Journal File for each business unit.

A journal can be placed on the held journal file as part of the Ledger Entry process. You are given the choice of saving a journal onto this file if you:

  • try to post the journal and it does not balance
  • try to exit the Ledger Entry function without posting a journal.

The journals interfaced from SunSystems Order Fulfilment may be placed on the Held Journal File by default, depending on how the interface is defined using Ledger Interface Setup (LIS).

See the Holding a Journal to Delay Posting section in the Financials User Guide / Help.

Note:  The Held Journals file is created for a business unit using Optional Ledger Tables (OLT). It must be created before you store held journals.

You can list the held journals and recall a selected journal using Ledger Entry Held Journals (LEH), or by selecting the View Held Journals action in Ledger Entry (LEN). See Recalling a Held Journal in the Financials User Guide / Help.

Held journals are not included in general Financials reports.