Entering the Ledger Import Run-Time Parameters

The Ledger Import Run-Time Parameters form within Ledger Import (LIM) is used to define the import processing requirements for a selected batch of journals and to initiate the Ledger Import process for that batch. It can also be used to remove a journal batch from the Ledger Import tables, for example, if it is not required. The batch of journals is held in a ledger import file.

For a general introduction to Ledger Import see 'What is Ledger Import?' For information on how to use Ledger Import, see 'The Steps to Manually Import Journals'.

The Ledger Import Run-Time Parameters form is accessed from the Ledger Import Control Desk via the Control Desk In-Tray. You use the control desk to select one or more import files for processing. You then use Ledger Import Run-Time Parameters to set the processing rules and run the import process, for each import file individually.

The number of files chosen for processing is identified in the Selection n Of n section at the top of the form. The first file in the Control Desk In-Tray is selected automatically and identified at the top of the form. This is referred to as the current file or batch.

For example, Selection 1 of 12 indicates that the Control Desk In-Tray contains 12 files awaiting processing and the first file is the current file.

Once you have entered the import parameters for this current file, and Ledger Import has processed and POSTED the journal transactions successfully, the next file on the Control Desk In-Tray becomes the current file selected for processing.

Alternatively, if the current file was processed by Ledger Import but NOT POSTED, this file remains the current file selected for processing. For example, you may have selected the Validate only processing option and now want to select the Post processing option. You can use the Next action to select the next file available on the Control Desk In-Tray, if required.

The Ledger Import Run-Time Parameters form includes the Clear Import File action. This removes the selected import file from the import tables, for example if it not required. See 'Clearing Ledger Import Files'.