What are purchase return notes?

Purchase return notes record items returned to suppliers. You can then raise debit notes for the supplier and issue the returned items out of inventory in a single operation.

A purchase return note differs to the SunSystems debit note functionality in that stock cannot be issued back to a supplier using a debit note. This only records the processing of the debit note and performs financial ledger updates. Purchase Return Notes use all the debit note functionality, but can also be extended for inventory updating.

Its features include advanced searching, multi-lines selection, batch number processing, serial number processing, use of characteristics, analysis and multi-Currency functionality. A purchase return note can be linked back to the original order or invoice that first generated the receipt of items.

Using the Purchase Return Note function you can create a return note:

• from a single invoice or order line
• from a whole invoice or order
• when you do not have an invoice or order for the items
• for services and charges.

Purchase return notes do not use any picking or dispatching stages, or any receipt note stages for receiving or issuing items. However, allocations are used to identify the stock to be returned, if the returned items need to be allocated.