Item Master (ITM) - Purchasing

  1. Specify this information:
    Supplier Code
    The supplier code if the item is sourced from a single supplier.
    Supplier Controlled Item
    If an item is supplier controlled it is restricted to certain suppliers. Options are:
    • Yes - you can only purchase the item from this supplier. An item supplier record must be set up before you can use this item in the purchasing process.
    • Optional - if an item supplier record has not been set up, a warning message appears when the item is used in the purchasing process, but you are able to continue processing. You can purchase from any supplier.
    • No - you can purchase the item from any supplier.
    Maximum Order Quantity
    The maximum quantity that can be ordered for the item. This is not applied to charge or service type items. This is applied per order and per invoice line.
    Minimum Order Quantity
    The minimum quantity that can be ordered for the item. This is applied per order or invoice line.
    Unit of Purchase
    The unit of measure that the item is purchased in. This must already have been set up using Unit of Measure Labels (UOM). Automatic conversion is carried out between this unit of measure and the base item unit.
    Default Purchase Lead Time Unit
    Specifies the unit of time to be applied to the purchase lead time calculation. Options are: Days, Weeks, Months, Years or Not Applicable. If the latter is chosen, then you cannot enter a figure in the Purchase Lead Time field.
    Default Purchase Lead Time

    The number of units, as selected in the Purchase Lead Time Unit Label field, to be applied to the purchase lead time calculation.

    The default purchase lead time is used on purchase orders to calculate the Own Due Date field, which is the date by which the item is expected to be delivered. To calculate this date, the system searches for a default purchasing lead time and default lead time unit setting. First on the item master, and if this is not set, on the Suppliers Ordering Addresses Setup. If neither of these are set the current login date is used.

    Default Buyer
    The employee to be used as the default buyer for the item. This must already have been set up using Employees (EMP).
    Default Buyer Role
    The employee role to be used as the default buyer for this item.
  2. Save your changes.