Performing an Account Balance Inquiry

The Account Balance Inquiry displays the balance for an account, or range of accounts, for a selected period. Each account's balance is calculated from the transactions you select for the inquiry. You can select all of the transactions for a range of periods, or restrict the transactions to those up to a chosen date.

For profit and loss accounts you must enter a range of accounting periods, for example, you may want to view the balance for a period or for a quarter. For balance sheet accounts, that is, balance forward accounts, you are only asked to select the To accounting period.

The account balance inquiry displays summarized, consolidated account values. You can use the Explode control desk facility to break down a total. Different levels of detail may be available. For example, the inquiry might display an overall account total for a range of periods which can be exploded down into the totals for each accounting period. In addition, the total for a particular period can be exploded further into a total for each transaction date within the period. See Using the Inquiry Results Form for more information on the explode and implode facilities.

  1. Select the Account Balance Inquiry (ABQ) option from SunSystems to display the Account Balance selection form.
  2. Enter the selection details. A transaction must meet all of the selection criteria to be included in the account balance calculations.
  3. Click OK to extract the account details.
  4. The account balance details appear on the Financials Inquiry window.