Displaying the Allocation Totals by Currency

Account Allocations (ACA), and online allocation as part of Ledger Entry (LEN), only matches transactions that balance. This means that the total of the debit transactions marked for allocation must equal the total of the credit transactions marked for allocation. For example, you must allocate the entire value of a payment received against the corresponding invoice transactions, or split the payment.

To help you balance the transactions you have marked for allocation, the system maintains and displays useful allocation totals.

It maintains the overall total of all the debit and credit transactions marked for allocation. These allocation totals are displayed in the top right corner of the allocation form, and are updated automatically as you allocate transactions. The Out of Balance amount shown must be zero before you can post the allocations.

Note:  These totals include the values of any transactions generated for settlement discount and/or exchange differences.

By default these totals appear in the base currency.

Displaying the Overall Allocation Totals in a Different Currency

To display the overall allocation totals in a different currency, select Action > Totals > Currency Totals and one of the following commands:

  • Base Currency
  • Transaction Currency
  • Report/Second Base.

The total debit and credit amounts, and any out of balance amount, are displayed in the selected currency.

You can view the allocation totals by allocation marker type using the Allocation Totals command. See 'Viewing the Allocation Totals'.