Fully Matching Transactions

Account Allocations (ACA), or online allocation as part of Ledger Entry (LEN), can be used to fully match selected transactions on an account. For example, you can match a cash receipt for a debtor/receivables account against the invoice and credit note transactions being paid.

If you are using Account Allocation, you must select the transactions you want to match for an account. See 'Selecting the Transactions for Allocation'. All of the selected transactions for the account appear on the Account Allocation form.

Note: If you are using online allocation, the transactions available for matching are selected automatically and displayed on the Online Allocation form.

You can match any number of transactions together, providing the transaction amounts net to zero.

You might find it easier to find the transactions you require, if you alter the sequence of the transactions. See' Sorting Transactions for Allocation'.

Note: If SunSystems Financials is being used as a broker ledger, cash posting transactions contain a Value Date and can only be selected for matching on or after this date. If cash is being matched on a client account, the true rated flag is set on all of the matched transactions.

When you have allocated the required transactions, post or save the allocations.

Repeat these steps to identify all of the transactions to be allocated. You must allocate at least two transactions and the total of the allocated transactions must net to zero.

Identify a transaction you want to allocate in the transaction list.

In the Allocation Marker field, select one of the following allocation markers from the drop down list to identify the matching status of the transaction, depending on the circumstances:

Allocation marker	Description
To Be Allocated	to fully allocate the transaction.
Reconciled	to indicate that the transaction has been reconciled
Correction	to indicate that the transaction is a correction.

You can enter the first letter of the allocation marker you require to set it. For example, you can enter T to set the To Be Allocated marker.

The Debit or Credit allocation totals at the top of the form are updated with the amount of the allocated transaction. You can display these totals in a different currency, if required.

These totals are updated after you set the Allocation Marker when you click the mouse.

Note: The transactions marked with some allocation markers must balance independently. See 'Which Allocation Markers Must Balance?'

If necessary, use the Allocation Totals command to check the allocations balance.

You may need to partially allocate transactions by splitting them, apply settlement discount or post exchange difference transactions to balance and post the allocations.