To automatically generate A/P payments and distributions:
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Open the A/P Payment Generation form.
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Specify information in these fields:
- Multi-Site Group ID: To generate
payments for a different multi-site group, select that group's
ID.
- Payment Date: Enter the date
to print on all the checks or drafts, or accept the default, which
is today's date.
- Payment Type: Select the check
box of each payment type you want to generate payment for: Standard
Check, Manual Check, Wire, Standard Draft, Incoming Draft, or
EFT.
- Aging Basis: Select the method
to age the payments: Invoice, Due Date, or Disc Date.
- Include Commissions Due: To
process commissions for the commissions-due records of outside
salespersons whose reference numbers are also valid vendor numbers,
select this check box. The system summarizes the total commission-due
amount into the check total for each vendor. To exclude commissions,
clear this check box.
- Delete Payment/Distributions:
To have any existing payments be deleted before generating the
new payments, select this check box. To preserve the existing
payments, clear this check box.
- Starting and Ending Bank Code:
Enter the range of bank codes for which to produce payments.
- Starting and Ending Vendor:
Enter the range of vendors for which to produce payments.
- Starting and Ending Age Date:
Enter the first and last aging dates of the transactions to consider
for payment. These dates also set the range for which payments
and distributions can be deleted using the Delete
Payment/Distributions check box. If the Invoice Date or
Due Date falls within the date range specified in these fields,
the voucher is selected for payment.
Note: If you
are generating standard checks and you have entered some existing
payments, the check generation process affects the existing payments.
We recommend that you post the existing payments before generating
new payments.
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To generate the payments, click Process.