Specifying Analysis Dimensions Not to be Transferred Between Receipts and Issues

You can specify analysis dimensions that are not to be transferred between receipts and issues when allocations are made.

Uwaga: This refers to analysis which is defined for receipts and issues in Analysis Structure (ANS), and only applies when using the Inventory module as this is when receipts and issues are used.

In Analysis Structure (ANS), receipts and issues can be assigned analysis dimensions. Purchase orders/purchase invoices, movement orders, and sales orders also have analysis which is separate from receipts and issues analysis.

When a receipt is actualized (that is, the stock has been received and inventory records updated) the system copies the analysis from the original order to the receipt record. Because receipts and issues may have different analysis dimensions assigned to them, the system copies the analysis across where the dimensions are the same.

Example

On purchase orders and purchase invoices there may be the analysis dimensions of Department and Employee. On receipts and issues there may be the analysis dimensions of Department and Product Group. The position of the dimension is not important here (for example, first, second, third etc). When a purchase order is raised and the goods received, the analysis on the purchase order is copied to the receipt note where it may be modified. When the receipt is actualized, it is copied to the receipt record. Because the dimension Department is common between purchase orders/purchase invoices and receipts/issues, the analysis codes are copied across. The dimensions Product Group and Employee are ignored.

The same applies to movement orders of the type receipt or transfer, and sales return notes. That is, any transactions that create receipts.

A movement order of the type issue, sales orders, purchase return notes etc, create issue records. An issue is allocated to a receipt record either manually or automatically for items that require allocation. When the issue is actualized the analysis is copied from the issue to the receipt.

If you do not want to copy analysis from an issue to a receipt, but want the analysis on the issuing transaction to be copied to the issue, you can specify the analysis not to be copied across on the Analysis Dimension Not Transferred forms.

Using the above example, if you do not want the analysis code for Department to be copied from the receipt to the issue, but want to use the Department entered on the sales order, the dimension not to be copied across must be specified on the Sales Type - Analysis Dimension Not Transferred form. The Department entered on the sales order is then used. However, if no Department is entered on the sales order, the Department on the receipt is copied across.

Purchase Type

This function applies to purchase returns which create issues. It does not apply to purchase orders, purchase return notes, or purchase invoices that create receipts.

Sales Type

This function applies to all sales orders that create issues, apart from sales return notes which create receipts.

Movement Type

This function applies to all movement orders of the type Issue and Transfer. It does not apply to movement orders of the type Receipt.

Accessing the Form

From the Action menu within Purchase Types select PO Analysis; within Sales Type select SO Analysis; within Movement Types select MO Analysis. The relevant Analysis Dimension Not Transferred form is displayed which contains the following fields:

  • Purchase Transaction Type / Sales Transaction Type / Movement Transaction Type

    This field contains the current transaction type code.

  • Analysis Dimension

    The Analysis Dimension that is not to be transferred between receipts and issues when allocations are made.