How analysis codes are entered

Entering Analysis Codes on Static Entities

When you create a new account, asset or other type of analyzable static data, you are prompted to enter the analysis dimension codes required. You can Query to display a list of the codes available in each dimension.

The analysis codes you are prompted for are defined using Analysis Structure (ANS).

Entering Analysis Codes on Transactions

When you enter a type of analyzable transaction, for example using Ledger Entry (LEN), you are prompted to enter the analysis dimensions required and you can use Query to choose the appropriate code.

The analysis dimensions required are determined by the analysis dimensions assigned to the analyzable entity using Analysis Structure (ANS). On ledger transactions only they are also determined by:

• the type of transaction you are posting as determined by the journal type.
• the account to which you are posting.

Journal Types (JNT) allows you to specify the analysis dimensions required, and the order in which they appear on the ledger input form, for a particular type of journal input.

Chart of Accounts (COA) allows you to specify the analysis dimensions required for a specific account. The Chart of Accounts specification overrides the Journal Type selection.

Entering Codes Without Validating

When you create analysis dimensions you can choose not to validate the analysis codes for this dimension when they are entered on transactions. This allows you to record analysis that has not been predetermined. For example, you might wish to record a reference code, or a policy number. This option is not available if you are using an analysis table, which is always validated.

Amending Analysis

You can amend the analysis codes entered on static data entities at any time, simply by updating the analysis codes on the static data. For example, you would use Chart of Accounts (COA) to amend the analysis codes on a ledger account. Remember, however, that such amendments mean that reports for former periods may give different results.

You can amend the analysis codes entered on ledger transactions using Account Allocations (ACA), providing the Amend in Account Allocation flag is set for the analysis dimension in Analysis Dimensions (AND). You can control who may amend these analysis codes via Security Console or User Manager.