Authorizing Payments

If the Authorization facility is enabled for the ledger, some transactions may need to be authorized before they can be paid. Payment Run checks all of the transactions selected for payment to see whether they require authorization.

It reviews all of the authorization stages that have been defined with a Stage Type of Payments. The transactions require authorization if they match the filter requirements that have been defined for an authorization stage. The transactions are grouped into an authorization set and sent for authorization. If more than one stage of authorization is required for the transactions they are sent in stage number order.

From Payment Run (PYR):

• When the transactions are identified as requiring authorization, the Authorization Batch Comments dialog is displayed. This is used to mark the transactions for authorization. It identifies the authorization set reference for the transactions and allows you to enter comments for the authorizer. This dialog is displayed at the end of the Payment Run process, after you have entered all of the payment run details and selected the Print action.

From Payment Selection and Review (PYS):

• When the transactions in the payment set (saved set) are sent to the Payment Process from the control desk in-tray, the Payment Run form is displayed and you must enter the details as with a normal Payment Run (PYR) before the payment set is sent to the appropriate authorization in-tray.

The payment run is suspended until the transactions are authorized. To preserve the payment request details, all of the transactions selected for payment in the run are saved into a saved set, or in the case of Payment Selection and Review (PYS), are retained in their current payment set (saved set). When the transactions have been fully authorized for payment, the payment run for this set of transactions is completed automatically.

When the payment run is completed all of the payment transactions are posted, the payment files are produced and the payment run details report is produced. However, if payment documents are required these must be printed manually using Payment Documents (PYD) in the normal way.

See Understanding the Authorization Process for more information.