Amending Transaction Details using Account Allocation

Account Allocations (ACA), and online allocation as part of Ledger Entry (LEN), allow you to amend some of the non financial details on a posted transaction. In addition to the allocation marker, it allows you to amend the transaction description, analysis codes, entry date, due date and other payment term details.

For example, you can change the analysis codes entered on a transaction to correct errors or reanalyze transactions, or you can amend the payment due date to delay payment of a transaction.

See 'What Transaction Details can be Amended Using Account Allocation' for a full list of the transaction details you can amend.

Note: If there is more than one Account Allocations function available on the SunSystems menu, you must select the one that will enable you to modify the required information.
Note: You can only amend the analysis codes for an analysis dimension if the Amend in Account Allocation option is set in Analysis Dimensions (AND).
Note: If you update the payment terms code, you are warned that this alters the due date and discount details on the transaction.
  1. Use the Extract facility to identify the transactions you require. You can use the selection criteria to only select the transactions you wish to amend for the chosen account.
  2. Identify the transaction you wish to amend in the transaction list.
  3. Enter or select the revised information in the appropriate fields. You can amend more than one field on a transaction, but can only amend the fields displayed on a white background. For example, to alter the Due Date enter the new date in the Due Date field.
  4. Select Action > Post to save the amendments.