How are Transactions Selected for Allocation?

When you use Account Allocations (ACA) to match transactions on an account, your first task is to identify the account and transactions you want to match. Transactions are selected for allocation using the selection criteria that you identify on the Selection Criteria for Account Allocation form. This form is displayed when you access Account Allocations (ACA).

You can use the selection criteria to select transactions based on:

  • accounting period, transaction date, ledger entry type, journal source, transaction reference, transaction analysis code, and entry date.
  • the type of transaction value in use within your organization: base currency, transaction currency, second base/reporting currency, fourth currency, and memorandum value.
  • the transaction currency code, transaction value, and debit or credit indicator.
  • the allocation marker, for example to include transactions that have already been allocated, or that reference a particular allocation marker.
Note: As an alternative to the selection criteria provided on the Selection Criteria for Account Allocation form, you can use a control desk to select the transactions for allocation. See 'Selecting Transactions for Allocation via the Control Desk'.

When the transactions have been extracted they appear on the Search Results - Account Allocation form. You can sort the transactions to display them in a different sequence. See 'Sorting Transactions for Allocation'.

You can display the total of the selected transactions in each of the currencies available. See 'Viewing the Transactions Extracted for Allocation'.

Provisional Postings

Account Allocations can display provisional transactions as well as permanent transactions. Provisional transactions are identified as such in the Transaction Status field.