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On the A/P Check Printing/Posting
form, select the process you want to use:
- Preliminary Check Register: Sets up a preliminary check
register. If no checks must be printed, a message is displayed.
When you select this option, the system validates the check
information, prints the register, and then returns you to the A/P Check Printing/Posting form so that you
can continue with or exit from the process.
Note: You must print the preliminary register before you can print
the checks.
- Print A/P Checks: Prints the
A/P checks from the preliminary register.
- Void Check(s): Activates the
options in the To Void group box
so that you can void checks and then post them. Use this option
if your checks printed incorrectly or were damaged.
When you choose this option, the To
Void group box is updated with information about the checks
that are to be voided. When prompted, select OK
to void the listed checks.
- Final Register and Post: Prints
a check register, posts the checks to the A/P Distribution Journal,
creates posted transactions, and updates the vendor records. General
Ledger journal records are created for the payment records, and
the posted transaction vouchers are created for the amount paid
and discount taken.
- Print Remittance Advice: If
the Remittance Advice option on
the Accounts Payable Parameters form is
selected for Manual checks, you must also select this option.
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Specify this information:
- Bank Code
- Select the bank code for the payment transactions you want to process.
You can use only bank codes that have at least one existing bank reconciliation
with a type of Check.
- Starting Check Number
- Select the check number you want to print on the next check. The
starting check number increments automatically as the checks are printed.
- Sort By
- Select Name to sort the report by
name, or accept the default of Number
to sort the report by number.
- Consolidate by Remit To
- Select this check box to group vouchers of like Remit-Tos together
into one single check.
- Vendor Starting/Ending
- Select a range of vendors to include.
- Name Starting/Ending
- Specify the range of names to include.
- Display Distribution Detail
- Select this check box to include distribution detail in the report.
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Click Process.
Note: If you print a check, but do
not perform the final register and post the check, a warning message is displayed. Click
OK to print the check
without posting, or click Cancel to return to the form and complete the post.