Voucher Authorization

Use this utility to control which vouchers you post to A/P. You activate this utility by selecting the Voucher Authorization check box on the Purchasing Parameters form. After you activate this utility, A/P does not post a voucher from Purchasing to A/P until certain criteria are met.

You need authorization to the Purchasing Parameters form to activate the Voucher Authorization option. If you do not activate this option, all Voucher Authorization functions are inactive.

The Voucher Authorization utility enables you to quickly authorize a selected group of vouchers. The status of the designated vouchers is changed to Authorized.

After you set the parameters and process the form, the results display in the grid.

Note:

When you first activate the Voucher Authorization feature, the system assigns an authorization status of Failed to all unmatched, unposted vouchers.
To manually change the status of an individual voucher, use the A/P Vouchers and Adjustments form. Every time you modify a field on the voucher, or if you attempt to change the status of a voucher, the system informs you that the authorization status will be changed to Failed.
You cannot post vouchers with a status of Failed.
If the Voucher Authorization feature is not activated, voucher posting in the system remains unchanged.