To reapply an open payment or credit against multiple
invoices you will need to create a payment distribution for each invoice.
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On the A/R Payment form, add the
customer.
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If you are reapplying a payment, enter the check number. If you
are reapplying an open credit, find the chk/ref number on the A/R Posted Transaction form. Use this chk/ref
number in the check number field.
After the check number is populated, the date and the amount of
open payment/credit will appear on the form and the reference will
identify this as a reapplication. If this does not happen, either
the check number is incorrect, or your chk/ref number is incorrect.
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After the system recognizes this transaction as a reapplication,
save the payment record and click the Distribution
button.
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On the A/R Payment Distribution form,
click New to create a new distribution.
Usually the Type will be Invoice and you will enter the invoice number.
If the reapplication does not pay the invoice in full, change the
amount of the distribution to be the amount to be paid against this
invoice.
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If the open payment is for more than the total amount you are applying
(for example, you have check for 1=$100.00 and you want to only apply
$75.00 at this time), create a distribution for the remaining amount.
Change the type from Invoice to Open and put in the remaining amount.
If the balance will be a non-A/R transaction, change the type from
Invoice to Non-A/R Payment and enter the amount and the account number.
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After all distributions have been created and amount remaining
equals zero, save the distributions.
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Post the check.