Distributing Customer Payments Manually
You can use the A/R Payment Distributions form to apply or distribute payment amounts before posting them. The distributions determine how a payment is applied to a customer's account, and how it is distributed to the General Ledger.
To distribute payments manually:
- On the A/R Payment Distributions form, select Actions > New.
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Specify this required information:
- Customer
- Specify the number of the customer whose payment you are distributing.
- Payment Type
- This field displays the customer's default payment method, but you can select a different method.
- Number
- Select the number of the customer's check or draft you are distributing.
- Bank Code
- This field displays the customer's default bank code, but you can select a different code for the bank into which this distribution will be deposited.
- Type
- Select a desired distribution type.
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Use this table to specify additional information according to the
distribution type:
Distribution Type Specify and view information in these fields: Invoice Invoice: Select the number of the customer's invoice to distribute the payment to. Site: This field shows the site that owns the invoice to which the payment distribution is being applied displays, but you can select a different site to which to apply the payment.
Dist Amount: Specify the distribution amount.
Disc/Credit 1: If the payment receipt date is less than the discount date of the invoice, this field shows the discount amount for the invoice, but you can change it to a different amount.
Allowance/Credit 2: Specify the allowance amount or the second credit distribution amount (in the customer's currency) given to the customer.
Open Credit Order: Select the customer order against which you are applying the distribution. Site: This field shows the site that owns the invoice to which the payment distribution is being applied, but you can select a different site to which to apply the payment.
Dist Amount: Specify the distribution amount.
Disc/Credit 1: If the payment receipt date is less than the discount date of the invoice, this field shows the discount amount for the invoice, but you can change it to a different amount.
Allowance/Credit 2: Specify the allowance amount or the second credit distribution amount (in the customer's currency) given to the customer.
Finance Charge Site: This field shows the site that owns the invoice to which the payment distribution is being applied, but you can select a different site to which to apply the payment. Dist Amount: Specify the distribution amount.
Non-A/R Site: This field shows the site that owns the invoice to which the payment distribution is being applied, but you can select a different site to which to apply the payment. Disc/Credit 1: If the payment receipt date is less than the discount date of the invoice, this field shows the discount amount for the invoice, but you can change it to a different amount.
Allowance/Credit 2: Specify the allowance amount or the second credit distribution amount (in the customer's currency) given to the customer.
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In the Accounts tab, use this table to
specify information according to the distribution type:
Distribution Type Specify information in these fields: Invoice and you entered amounts in the Disc/Credit1 and Allowance/ Credit2 fields
Disc/Credit 1 Acct: Select the G/L account number to post the discount/credit 1 amount to, or accept the default discount G/L account number that displays from the Accounts Receivable Parameters form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes. Allowance/Credit 2: Select the G/L account number to post the allowance or credit amount to, or accept the default G/L allowance account number that displays from the Accounts Receivable Parameters form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes.
Tax Adjustment1: If Tax Discount/Allowance is selected on the Tax Systems form, specify this amount.
Tax Adjustment2: If this field is displayed and if Tax Discount/Allowance is selected on the Tax Systems form, specify this amount.
Open Credit Disc/Credit 1 Acct: Select the G/L account number to post the discount/credit 1 amount to, or accept the default discount G/L account number that displays from the Accounts Receivable Parameters form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes. Deposit Acct: Select the G/L account number to post the open credit (deposit) amount to, or accept the default deposit G/L account number that displays from the Accounts Receivable Parameters form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes.
Tax Adjustment1: If Tax Discount/Allowance is selected on the Tax Systems form, specify this amount.
Tax Adjustment2: If the field is displayed and if Tax Discount/Allowance is selected on the Tax Systems form, specify this amount.
Non-A/R and you entered amounts in the Disc/Credit1 and Allowance/ Credit2 fields
Disc/Credit 1 Acct: Select the G/L account number to post the discount/credit 1 amount to, or accept the default non-A/R cash account from the Currency Codes form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes. Allowance/Credit2 Acct: Select the G/L account number to post the allowance or credit amount to, or accept the default non-A/R cash account from the Currency Codes form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes.
Tax Adjustment1: If Tax Discount/Allowance is selected on the Tax Systems form, specify this amount.
Tax Adjustment 2: If Tax Discount/Allowance is selected on the Tax Systems form, enter this amount.
- Select Actions > Save.