Outstanding values and outstanding quantities used in matching

The Outstanding Quantity and Outstanding Value fields display information which is useful matching. This is also used when matching by quantity or matching by value, and when generating invoices. They can be calculated in several different ways dependent on settings in the system.

When generating invoices or matching invoices to orders, the Use Values From field on the Purchase Type indicates what values are to be used. That is, order, receipt note or invoice values.

If you are serialized for multicurrency, outstanding values are shown in the transaction currency. If serialized for single currency, values are shown in the base currency.

If the Use Values From field is set to Receipt Note, the outstanding quantity is calculated as the sum of the receipt note quantities matched to the purchase order line, minus the sum of the purchase order quantity already matched to other invoices. The outstanding value is calculated as the sum of the receipt note match value matched to the purchase order line, minus the sum of the purchase order values already matched to other invoices.

If the Use Values From field is set to Order, the outstanding quantity is calculated as the purchase order quantity minus the quantity already matched to invoices. The outstanding value is calculated as the purchase order value minus the value already matched to invoices.

In the Purchase Invoice section on the Purchase Invoice Matching form, the outstanding quantity is calculated as purchase invoice quantity minus the quantity already matched to orders. The outstanding value is calculated as purchase invoice value minus the value already matched to orders.