Carrying out an Archive

Uwaga: A purchase order must be fully receipted, have passed through the required movement stages, and be fully issued through sales orders in order to be included in the archive. If any of the quantity on the purchase order has not passed through these stages, the whole of the quantity is excluded from the archive.
Uwaga: All inventory counts and inventory revaluations must be closed/finished before archiving can be performed.
  1. Select Order Fulfilment Archive (OFA) from SunSystems to display the archive form.
  2. Specify this information:
    Archive Date
    Enter the date up to which data is to be archived. This must be earlier than the user's current login date. In order to be included in the archive, transactions must have a completion date earlier than the Archive Date.
    Delete Only
    This only applies for the archive business unit. Check this check box to delete the data rather than archive it. A warning message is displayed to enable the user to confirm this action before it is carried out.
    Apply Data Audit
    This only applies if Data Auditing is in place. If this check box is checked, tables that are normally audited are continued to be audited during the archive process. If this is left unchecked, no tables are audited during the archive process.
    Business Unit Code
    The code for the business unit to be archived.
    Business Unit Description
    The description of the business unit to be archived. This is populated automatically once the Business Unit Code field is entered.

    The following fields are automatically populated:

    Archive From/To
    The business unit where the data was to be archived from or to.
    Archive ID
    The identifier of the previous archive.
    Archive Date
    The date when the previous archive was carried out.
  3. Click Archive to carry out the archive process.