Finding a Location to Find an Account Recognition Code

There are two types of ledger interface: Inventory and Transactional.

Inventory Type

If an inventory type of ledger interface uses a location type of account code recognition, SunSystems looks at the receipt or issue for the location. Once the location is found, SunSystems looks at the location setup to find the relevant account recognition code, and hence the account code to be used for the ledger posting.

Transaction Type

If a transactional type of ledger interface uses a location type of account recognition code, SunSystems looks at the relevant transaction to find the location. SunSystems looks at the exact stage that the ledger interface is associated with. The following shows where the relevant location is found:

Module	Stage	Location Used
Purchasing	Order Entry	Location on order line
	Order Confirmation	Location on order line
	Receipt Note Entry/Matching	Location on receipt note line or batch line
	Invoice Entry	Location on invoice line
	Invoice Matching	Location on order if it exists, otherwise the location on the invoice
	Invoice Confirmation	Location on invoice line
Sales	All stages	Not applicable
Inventory	Order Entry Receipt	To Location on order line
	Order Entry Issue	From Location on order line
	Order Entry both Receipt and Issue, or neither	To Location if it exists, otherwise the From Location
	Order Confirmation	Location on order line
	Receipt Note Entry/Matching	Location on receipt note line or batch line
	Picking	Not applicable
	Picking Confirmation	Not applicable
	Despatch	Not applicable
	Despatch Confirmation	Not applicable

Regardless of the ledger interface, if a location is not entered on a transaction, or the issue or receipt are not actualised, SunSystems fails this level of checking and searches the next level. The next level is specified as the substitute account recognition code entered on the Ledger Interface Account Recognition Code Setup.