Receivables accounts recording transactions

You can post transactions to a debtors/receivables account using Ledger Entry (LEN).

You can also import and post transactions to a debtors/receivables account using Ledger Import (LIM). This is used to process transactions generated by an external system, or from another SunSystems business unit.

SunSystems Order Fulfilment can also generate transactions to a debtors/receivables account. These transactions can either be posted online, or posted as batches by Ledger Import, depending on how you set up Order Fulfilment.

Receipt transactions can be created automatically by Payment Collection Run (PYC). This is used to collect customer payments electronically using a bank transfer file. It can also be used to clear inter-company accounts, or for bills of exchange. The receipt transactions are generated, posted and matched automatically.

Currency Postings

In a multicurrency environment, transactions can be posted to a debtors/receivables account in any transaction currency. The transaction currency value is converted into base currency, and optionally into a second base or reporting currency.

Receipts can also be generated and recorded in the transaction currency. Any currency exchange difference is calculated and posted automatically.

Uncleared Transactions

By defining an account as open item, you can ensure that transactions remain on an account until they have been completely paid and matched. This ensures that uncleared transactions remain on the debtor statements for as long as is necessary. You can therefore always get a full picture of the trading position with your customers.

You can maintain a history of an account for as long as you require. The history files can be held, by year, in archive files.