Using Business Account Codes

The Business Account Codes (BAC) function enables you to map codes in incoming data to account codes in the ledger. It also enables you to set up a default account code for use with any suitable ledger interface. The options are mainly used to map codes for Business Line Imports source fields (which could be mapped to an analysis dimension) to Account Codes.

On the Ledger Interface Account Recognition Code (LIA) form, the Account Recognition Code Type must be set to Business Account Code in order to use this function. From the Ledger Interface Account Recognition Code form, you can then click the Business Account Code button to display the Business Account Code Definition form. Or you can select Business Account Codes (BAC) from the main SunSystems menu, but it is still only available to existing Account Recognition Code Types of Business Account Code.

The use of the Analysis Dimension field in the Business Account Codes function is optional. It is only really needed if the incoming data is linked to an Analysis Dimension in SunSystems (this can apply to any source code fields not just the Analysis Codes)and can be used to validate that the codes entered in the grid are valid codes. This ‘linking’ is as defined by the user, it can be just notional or the analysis codes could be populated in SunSystems by ION or SSC payloads sent by the source system or the analysis codes in SunSystems could be sent to the source system by ION or SSC payloads.

If the analysis dimension is non-validated or the incoming codes are not linked to an analysis dimension, then the Analysis Dimension field can be left blank and then any values (as defined by the user) can be entered in the Miscellaneous Analysis Code in the grid and then any valid account code can be associated to it.

If the Source Code field is not specified and the account code is entered on the header then the account recognition code will generate just this one account code. This account recognition code can then be used anywhere as a substitute recognition code to generate a default account code if the initial account recognition codes do not generate an account code.