Setting up Account Recognition Codes

Ledger Interface Account Recognition Codes (LIA) allows you to refer to an account code that has been entered elsewhere in a SunSystems module. These codes can be used on SunSystems Order Fulfilment transactions and in the Ledger Interface (LIS) to refer to the particular account. Using account recognition you can assign your own names to identify the accounts.

For example, a debtor account is assigned to each customer and you may wish to post journal lines to this account. You could set up an account recognition code called Customer Debtor A/c to identify this.

  1. Specify this information:
    Account Recognition Code
    The code that uniquely identifies a chart of accounts code.
    Status
    The status.
    Account Recognition Code Type
    The account recognition you wish to identify and refer to elsewhere in the system. Select the required type from the drop-down list.
    Description
    The description.
    Short Heading
    The short heading.
    Lookup Code
    The lookup code.
    Substitute Recognition Code

    If the account recognition code chosen cannot be used to retrieve the account code from the relevant details, the Substitute Recognition Code is used instead.

    The substitution can be applied a maximum of three times. That is, up to four account recognition codes are searched in total. For example, if Account Recognition code A names B as a substitute, and an account cannot be found on A, then B is searched. If an account cannot be found on B, and B specifies C as a substitute, then C is searched. If an account cannot be found on C and C specifies D as a substitute, then D is searched. If an account still cannot be found, an error message is displayed when posting.

  2. Save your changes.