Document Format Run Time Parameters

Document Format Code

The document format for the chosen report. The document format identifies the report to be run and defines many of the report parameters.

Note: You can select a different format, but ensure that you select an appropriate format or the results may be unpredictable.

The default settings for these parameters are set on the General tab in Document Format (DFS) for the selected document format. However, they can be overridden here, if necessary.

View

Set this option to display the report output online, rather than printing it.

Print

Set this option to print the report.

Number of Copies

The number of copies of the report to print.

Printer

If required, a prompt of the path and name of the printer to be used for this report. This printer should be selected in Name field of the Windows Print dialog, that is, displayed after clicking OK on the Document Format form. This might be necessary if the report should only be printed on a particular type of printer, for example if it uses special stationery.

Note: In order to select printers on the Windows Print dialog they must have been installed via Windows.

Store

Set this option to save the report output in a file.

Report Instance Name

The name of the file produced, if the report is being stored.

Path to Report Instance

The path to the report instance entered in the Report Instance Name field. The default output location is your My Reports\Output folder.

Comment

A comment relating to the report. For example, special printing instructions may be included here from the document format. These are printed on the front page of the report.

Language

The language in which the document or report is to be produced.

The information in the Document tab only applies if the document format is being used to produce documents that may require special stationery, draft or final prints or print copies. For example this tab is displayed if you are printing payment documents.

Print Type

Determines the type of report to be produced. Three options are available:

• Initial Print
• Supplementary Print
• Reprint

The default settings for print options.

Final Print [Initial or Supplementary Print]

For an initial print or supplementary print, this determines whether this is the final time the report is to be printed.

Previously printed lines [Supplementary only]

If the Print Type is Supplementary, this determines whether the lines printed on previous versions of this report should be included in this report. If this is not set, only additional print lines that were not included on previous versions are printed.

Note: This option is used for Order Fulfilment process documents. For ledger based documents such as account documents, all the previously printed lines for your selection criteria are reprinted, regardless of the setting of the Previously printed lines Print Option.

Mark as copy [Reprint only]

If the Print Type is Reprint, this option clearly indicates that this report is a reprint of a previous print. This is particularly important if you are reprinting documents, for example, invoices.

Print Test Page

Set this option to print a test page prior to the actual print. A test page contains all of the report headings and prints XXX in place of the report values. It allows you to see the format of the report that would be produced, without actually running the report itself. This is useful if you are printing onto preprinted stationery and need to ensure the paper is aligned correctly, or are unsure of the information that appears on the report.

Document Date

The date to appear on the documents printed.