Setting Up and Maintaining Accounting Links

The Accounting Link function is used to create and maintain accounting links to support the Pay As Paid requirements when Financials is being used as a Broker ledger.

An accounting link is used to collect together a group of related transactions that should be processed together. For example, you may want to assign an accounting link to a group of transactions that should all be paid together, or should all be included on a statement. You can use an accounting link to group together transactions that have different billing links.

A warning appears if all of the transactions with the same accounting link are not processed at the same time. If this warning is ignored, the accounting link is assumed to be redundant and is automatically removed from all of the transactions.

When you assign or amend the accounting links on transactions that contain an intra-transaction link, the accounting link is automatically updated on all of the transactions that reference the same intra-transaction link.

Note: In order for Accounting Link processing to apply, you need to have Accounting Links Allowed checked in Chart of Accounts (COA) on the CA_DEM form.

To access the Accounting Link function:

See the Using Account Inquiry to Extract Transactions onto a Control Desk section in the Financials User Guide / Help.
Select a Report Process of Accounting Link on the Control Desks In-Tray and click OK to display the Accounting Link Functions dialog.

Accounting Link Functions

This dialog contains the following fields:

Add New Accounting Link: Select this option to add a new accounting link to the transactions selected within the Control Desks In-Tray and then enter the accounting link to be added in `the Accounting Link field.

Attach to Existing Accounting Link: Select this option to attach the transactions selected within the Control Desks In-Tray to an existing accounting link and then enter details of the accounting link in the Accounting Link field.

Delete Selected Accounting Link: Select this option to delete the accounting link from the transactions selected within the Control Desks In-Tray.

Delete Entered Accounting Link: Select this option to delete a particular accounting link and then enter the accounting link to be deleted in the Accounting Link field.

Accounting Link: The accounting link to be added, attached or deleted to all of the selected transactions.