Ledger Cleardown (LCL)

The period or year to be cleared down. If you are running a period cleardown, you must enter the last period to be cleared down in the format of ppp/yyyy. You cannot enter the current period.

If you are doing a year end cleardown, you must enter the year to be cleared down in the format yyyy. You are warned if you select to clear down last year, since you might require these figures to be shown on reports.

The default is for all account codes to be processed. If you do not want to clear down all accounts select the account code, or range of account codes, you require.

If you are using the Asset Register, select this option to recalculate the gross, accumulated depreciation and net values for assets in the Fixed Asset Register, from the asset related ledger transactions.

Select this to consolidate some, or all, of the analysis codes on cleared transactions.

Select this option to clear down all of the transactions with the same transaction reference at the same time. This means that the transactions referencing a particular transaction reference will only be cleared down when all of these transactions are able to be cleared down.

If you are using Data Audit, the ledger cleardown process may be significantly slower depending on the tables for which data audit is switched on. If you want to temporarily switch off data audit in order to speed the cleardown, select this option so that no audit details are recorded during the cleardown. After the cleardown, auditing is automatically switched on again for the tables as configured in Data Audit Configuration (DAC).