What Data is Used to Rebuild Budget Balances?

When rebuilding the budget balances, SunSystems considers transactions from the following data tables:

  • Purchase Orders
  • Purchase Invoices
  • The Actual Ledger
  • The Primary Budget Ledger.

Budget checks must necessarily have been previously defined using Budget Check Setup (BCS) for combinations of budget check accounts and analysis codes. Using the above mentioned four tables as source data, the budget balances are reconstructed from transactions whose accounts and analysis codes have budget checks defined against them.

Provisional transactions are included in the source data from the Actual ledger.

Note: It is not possible to specify a range of accounts, dates or periods for which you wish to limit the rebuild process. This is because all appropriate data must be taken into consideration, in chronological order, to correctly rebuild the budget balances.
Parent topic: Rebuilding Budget Balances