Allocating serialized items

Note: This topic must be read together with Using Manual Inventory Allocations.
  1. In the Manual Inventory Allocations form highlight the required order line and the required available receipts line. Select Action > Assign Serial Numbers > Allocate and Assign.
    The Manual Inventory Allocation Assign Serial Number form is displayed which enables you to allocate items and assign serial numbers to them at the same time.

    The following fields are automatically populated from the current record:

    • Mode
    • Order Reference
    • Order Line
    • Item Code
    • Description
    • Unit
    • Order Quantity

    • Allocated

      The quantity of the receipt that has been allocated. This is updated automatically as you use this form.

    • To Allocate

      The quantity of the receipt that has not been allocated. This is updated automatically as you use this form.

    • Assigned

      The quantity of the receipt that has had serial numbers assigned to it. This is updated automatically as you use this form.

    • To Assign

      The quantity of the receipt that has not had serial numbers assigned to it. This is updated automatically as you use this form.

  2. To assign a serial number, highlight the required serial number in the Unassigned Numbers section. From the Action menu select Assign.

    There are two sections on the form which show all available serial numbers: Unassigned Numbers and Assigned Numbers.

    If you assign a serial number in error you can unassign it as follows:

    1. Highlight the required serial number in the Assigned Numbers section.
    2. From the Action menu select Unassign.

    You can automatically assign serial numbers so that you do not have to carry out the above steps for individual items. You need to have created sufficient serial numbers to cover the order quantity in order to use this option. Carry out the following steps:

    1. Highlight the required serial numbers in the Unassigned Numbers section.
    2. From the Action menu select Auto Assign.
    Caution: Selecting Assign or Auto Assign carries out the allocation at the same time as assigning the serial number. Selecting Unassign carries out a de-allocation at the same time as unassigning the serial number.

    If you need to create more serial numbers you can access the Create Serial Numbers form from within the Manual Inventory Allocations Assign Serial Numbers form. From the Action menu select Create Serial Numbers.