Initiating a Payment Run from a Control Desk

Payment Run (PYR) is used to settle selected outstanding transactions on creditor/payables accounts and on client accounts with a credit balance. It can trigger the creation of the necessary payment documentation, for example in the form of remittances and cheques. It can also produce a bank transfer file for electronic transmission.

You can optionally use Payment Selection and Review (PYS) to select transactions for payment in the Control Desks In-Tray, and save them in a payment set, before sending them to the payment run. For more information see 'Understanding Payment Run'.

Note: Prior to initiating the payment run, if physical payment documents are to be printed which include a system generated transaction reference number, for example a cheque number, you should ensure the correct numbers are assigned. For example, if you are printing cheques on pre-printed cheque stationery, you must ensure the system begins with the correct cheque number. See 'Assigning Payment Document Reference Numbers'.

Note: A warning appears if the payment documents for the previous payments generated using this payment profile have not been printed using the Final Print option. If you choose to continue they will be overwritten by the payment details generated for this payment run.

The following steps are required to initiate the Payment Run from a control desk:

Use a control desk filter or Payment Selection and Review (PYS) to extract transactions for the supplier account you require onto the Control Desks In-Tray.
See 'Using Payment Run' for a detailed explanation of each field on this window.
Select the payment profile and press Enter.
The payment profile details appear on the form. You must enter the payment run form details required. You must press Enter after each type of information. See Using Payment Run for more information on the payment run details required.
If the payment method is Bank, the Payment Run Bank Transfer dialog appears and you must enter the bank transfer file details.
From the Action menu select Amend Consolidation if you want to consolidate the payment transactions or want to enter analysis codes for the payment transaction.
From the Action menu select Amend to alter any of the payment run details.
Finally, from the Action menu select Print to initiate the payment process.

Note: If the Authorization facility is enabled and some of the transactions selected for payment require authorization, the Authorization Batch Comments dialog appears. The transactions are placed in an authorization set and are sent for authorization. The payment processing for these transactions is suspended until the transactions are authorized. When they are authorized the remaining steps are carried out automatically. See 'Authorizing Payments'.

The standard print request form appears to allow you to control the production of the payment run details report. If you are unfamiliar with the steps required to print, view or store a report, see 'Running a Report'.

If the Post Transactions option is set to Yes and payment documents are required, the Payment Documents form appears. This is used to produce the physical payment documents, for example remittances and cheques. See 'Producing Payment Documents'.