Updating the Allocation Markers Manually

You can set the allocation marker manually on a transaction to reflect a particular status or processing requirement using Account Allocations (ACA). For example, you can set it to Withhold to prevent a transaction being selected for payment. See 'Amending Transaction Details using Account Allocation'.

You can set the following markers manually and they can be used to subsequently select transactions for reporting purposes, or for payment:

  • Allocated is used to identify a matched transaction.
  • Reconciled is used to highlight bank account transactions that have been reconciled with the bank statement.
  • Force and Withhold identify transactions that are either to be paid immediately or withheld from payment in Payment Run (PYR) and Payment Collection Run (PYC).
  • Correction identifies transactions as internal corrections, and so can eliminate them from financial reports. You can choose whether to include Correction transactions in financial reports. This is determined by the Report Corrections option in Ledger Setup (LES).
  • Markers 0 to 9 are used to record the processing stage a transaction has reached. For example, where bills of exchange are used. Numeric markers can be applied to all transactions on debtor, creditor and client accounts.

You may also wish to reset the allocation marker to blank in some circumstances. For example:

  • to remove a Withhold marker to allow a transaction to be selected for payment
  • to remove a Paid or Paid Unmatched marker, if the payment for a transaction was voided. Note that you can set this as part of the payment voiding processing to void a system generated payment.

If you set, or unset, any of the allocation markers that must balance, each marker must be set on a group of balancing transactions. You can use the Allocation Totals option within Account Allocation to view the balancing details for each of these markers individually. See 'Viewing the Allocation Totals'.

Ideally you should use Account Allocations to allocate transactions for a particular reason, by allocating a single type of marker. For example, you should use it to identify corrections, or identify correction transactions, or match payments to receipts. This will simplify the allocation balancing.