Posting Allocations

When you have allocated the required transactions, you should post or save the allocations.

To post allocations, in a multi-currency environment you must choose the balancing currency. See 'Choosing the Allocations Balancing Currency'. You can either select the appropriate option from Action > Post, or click the appropriate Post By currency option. The Post options are:

  • Post By Base - post the allocations, balance by base currency
  • Post By Transaction - post the allocations, balance by transaction currency
  • Post By Fourth Currency - post the allocations, balance by the fourth currency.
Note:  If you are using Online Allocation to match transactions during Ledger Entry (LEN), you must select Save rather than Post. The allocations and generated transactions are posted when the journal itself is posted. See 'Allocating Transactions During Ledger Entry'.

If the allocations do not balance, the posting process attempts to balance the allocations by calculating and applying settlement discount or writing on or off the imbalance, and posting exchange gains or losses. See 'Balancing the Allocations'.

When the allocations are correct and in balance, the posting process performs the following tasks:

  • It updates the allocation markers on the allocated transactions.
  • It changes any other fields that you have amended, for example if you have changed the due date or an analysis code.
  • It posts any settlement discount, and settlement discount tax, transactions generated
  • It posts any write on or write off transactions generated
  • It posts any realized exchange gain/loss transactions generated
  • It assigns the next allocation reference and the latest allocation date and period to the allocated transactions.

If the account is not available, you are prompted to enter it on the Allocation Different Account Entry dialog. See 'Identifying the Allocation Difference Posting Account'.

If the Provisional Postings field in Ledger Setup (LES) is set to Optional, you can choose to post the new transactions as provisional or permanent postings.