Running an Allocation

Corporate Allocation Run (CAL) is used to perform an allocation. The allocation is identified by the Allocation Setup code defined using Corporate Allocation Setup (CAD).

An allocation setup can consist of a number of steps which are identified by sequence numbers and run in sequence number order. You can choose to run all of the sequences for an allocation, or to run a selected range of sequences.

Note: If the allocation run finds no data to process, but journals have been posted in the period range being processed, this can be caused if you are using an allocation source or allocation ratio setup that specifies Change in Balance as the option for Source Amount or Ratio Amount. See Setting Up Allocation Sources in Administrator Help.

Specify this information:

Allocation Setup Code

The Allocation Setup code that identifies the allocation you want to run. This must have been defined using Corporate Allocation Setup (CAD).

Allocation Sequence Number From/To

The range of allocation sequence numbers to be included in the allocation run. If you do not select a number range, all the allocation sequence numbers are run.

Period From/To

The single period, or range of periods, for which this allocation is to be run. The default is the current period. This is used in conjunction with the Source Amount chosen on the Allocation Source and Allocation Ratio, to determine the amount used as the basis for the allocation calculations.
When an allocation is run, the source transactions are consolidated where possible, for posting to the target accounts. Transactions with the same period, currency code and/or analysis codes are automatically consolidated for posting to the target accounts.

If a range of periods is selected, then the source period is ignored and any period based amounts on the source or ratio definition are combined for the target postings.

Post Transactions

You can select Yes to post the target transactions as part of the allocation run, or No to simply validate and report on the transactions without posting them. In both cases the Allocation Run and Ledger Import reports are produced. The Allocation Run report prints all of the allocation details. The Ledger Import report lists the generated transactions and identifies any validation errors.
If you select Yes and no errors are found, the postings are made in real-time by the Ledger Import process and a new journal number is generated. This journal number is printed on the Allocation Run report.

If you select No the Allocation Run and Ledger Import reports are produced, but the generated target transactions are not posted. The first time you run an allocation you should select No to check that the allocation has allocated the costs to your requirements.

Process as Provisional

You can choose to post the allocation target transactions as provisional, if the Provisional Postings option in Ledger Setup (LES) is set to Optional.

Allow Balancing Transactions

Select Yes if you want to allow system generated differences to be posted to a suspense account to ensure the allocations transactions are posted by Ledger Import (LIM). This option is particularly important in a multi-currency environment to prevent a small currency conversion rounding discrepancy stopping the journal being posted.
This options sets the Allow Bal Txns When Post if no Err option in Ledger Import. It overrides the Post if no Error option that prevents posting if errors are found.

Error Suspense Account

If the Allow Balancing Transactions option is selected, this is the suspense account code to which any balancing adjustments are posted.

Summarize

You can choose to include all of the transactions, for each stage in the allocation process, on the Allocation Run report or to summarize them and only print the totals on the report.

Import Document Format Code

The document format for the Allocations report you want to produce for the allocation transactions generated.
Save your changes.