Data Anonymization

Data Anonymization task enables the DPO user to anonymize users based on the request received.

Note: These data can not be anonymized:
  • Installation account (the user account specified for installation).
  • Data stored outside the CM application. Restore such data before you schedule the anonymization task.
The anonymization task replaces these information for a user:
  • Object ID: GUID
  • Text: Anonymous
  • Number: Random Number
  • Email id: anonymous@anonymous.com

To anonymize data:

  1. Click the New icon on the Personal Data Protection page.
  2. Specify a task name to identify the task.
  3. Select Data Anonymization from the Task type drop-down list.
  4. Specify the Object ID whose data must be anonymised.
  5. Select one of these options to schedule the data anonymization task:
    • Run Now: Select this option to run the task immediately.
    • Run Later: Select this option to schedule a date and time for the task.
      1. Specify the start date to schedule the data anonymization task. Enter a date manually or click the Calendar icon to select a date from the calendar.
      2. Specify the start time. Enter time manually or click the Clock icon to specify time. The data anonymization task will start at the specified time.

        If you enter an invalid date or time, the system displays a warning message.

        The date and time selected on this page is according to the time zone defined on the Preferences page

  6. Click Save to anonymize all the references of the selected user across the CM application. An email notification is sent to the Administrator after the Data Anonymization task completes.

    The priority of the Data Anonymization task is Critical and the task cannot run with any other task in concurrence.

    Note:  For Reviews with the In Progress status, it is recommended to schedule the Data Anonymization task after the Review completes. Data Anonymization tasks can not be stopped.