Configuring Reduction Sets

Open the Reduction Sets form.

Select a blank line or an existing reduction set from the grid at left.

In the header, define the reduction set code and provide a brief description for the reduction set.

Specify this information for each break period:

Type: Specify a reduction set type. Normal is the default value and the only available value in this version of Time Track.
Functions: Define the reduction as a Clock, Lunch, or Break transaction.
Paid: Specify whether the employee is to be paid for the break. For example, a reduction set might specify that regular breaks are paid, but not lunches.

Specify Start Time and End Time values. For unpaid breaks, jobs that occur during a reduction time will have the duration of the reduction deducted from the overall duration of the job. For clockable reductions, the start and end time mark the point of reference for clock-in rules associated with the reduction.

The Payroll Time Code is not used in this version of Time Track.

Optionally, specify a Task Code value. If the reduction set time is redirected to an Indirect Task code, then specify the Indirect task code.

7. If Clockable is selected, the reduction is clockable and the employee is expected to clock out, lunch out, or break out at the specified start time of the reduction, and the employee is expected to clock in, lunch in, or break in at the end time of the reduction. The best practice is to configure clockable breaks as Paid. If the employee does not clock out for a break, then no reduction is made. Grace period, Tolerance and Adjustment rules are defined on the Employee Types – Punch Parameter tab. These parameters are applied to clockable reduction start and end times in a similar method as clock-in rules are applied to shift start and end times.

You can issue a prompt to the user when the employees have missed a clockable break by selecting the Confirm Break checkbox.

If Exclude Absences is selected, the duration of the reduction is deducted from the absence hours that occur during the defined times of the reduction. If Exclude Absences is cleared, no reduction absence hours occurs.

If the Active on Partial Day parameter is selected, the reductions are deducted or redirected from a running activity that occurs during the defined times of the reduction. If this parameter is cleared and a partial day absence is specified, then the reductions on a partially worked day are not deducted or redirected from a running activity that occurs during the defined times of the reduction. When a partial absence is not specified, then the reduction is made regardless of the parameter setting.

Note:

Exclude Absences defines the reductions methods during the absence hours on partially worked days.
Active On Partial Day defines the reductions methods during clocked hours on partially worked days.