Setting Up Contract Rates
- Open the Contract Rates form.
- Select Actions > New.
-
Specify this information:
- Price Code
- Select a contract price code if you are using price matrix pricing.
- Product Code
- Select a product code. Product codes are used to hold general ledger account information for use in posting expenses and revenue for service orders and service contracts.
- Item
- Select an item.
- Service Type
- Select a type of service, which represents the type of contract sold to a customer. The codes available are set up and maintained through the Contract Service Types form.
-
Specify this information on the
Rates tab:
- Unit of Rate
- Select a unit of rate to use in conjunction with the contract rate to determine the amount of charges to apply to a contract line.
- Rate Values
- Specify the default rate for these fields:
- Meter Rate
- Hour Rate
- Day Rate
- Week Rate
- Month Rate
- Year Rate
- Minimum Billing
- For each rate field, specify the minimum amount to be billed.
- Ignore Currency Conversion
- Select this check box to prevent the rate from being translated to the currency of the contract customer upon use.
-
For rental contracts, specify this information on the
Rental tab:
- Price Basis
- Select the method to use to calculate charges when invoicing
a contract line:
- Date: Amount is calculated based on the amount of elapsed time
- Meter: Amount is calculated based on the increase in meter amount from the last billing
- Greater: Both Date and Meter calculations are performed and the invoice amount is determined by the greater of the two
- Least: Both Date and Meter calculations are performed and the invoice amount is determined by the lesser of the two
- Both: Both Date and Meter calculations are included in the invoice amount
- Include in Waiver Charge
- Select this check box if you want to automatically select the Include Waiver Charge check box for new contract lines on the Contract Lines form.
- Rental Days
- Specify the number of expected rental days to use to calculate the projected due date.
- Meter Allowances
- Specify this number of meters allowed prior to billing.
-
The Surcharges grid lists this information for each surcharge:
- Sequence number
- Frequency
- Type
- Description
- Amount
- Percent
- Taxable status
- Associated account, unit codes, and description
- Click Save.
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