SAP - User Creation

The SAP - User Creation request enables you to create new users. Only one user may be created at a time. Once a new user is created, the new user password is sent to the following Infor Risk & Compliance accounts. This request can also be used to create users in CUA managed clients.

The new user account
The requestor of the new user account

Note: The new user password can be generated based on the global user creation settings while configuring User Creation Options on the Access Management section on the Configuration page. The password will be sent by e-mail to the new user, as long as the user's e-mail is provided during request creation.

To create a User Creation type of request,

Provide details on the following panels

General Information: Use this panel to provide the following general information about the request.
- Request Name: Provide a unique name to identify the request .
- Request Priority: From the drop-down list, select a priority for the request .
- Connection: Select the connection for which the request is to be created. You can set this connection as default from the Preferences page. All users from this connection are available for new role assignment through this request. To select a connection, type in a part of the connection name. All connections matching your search criteria are displayed. Select the required connection. Alternatively, browse and select the required connection and click OK.
  Note: In case of secured connections, users signed into Infor Risk & Compliance can view and use only those connections that they have access to.
- New User ID : Specify an unique ID for the new user account. A pop-up assistance is displayed below this field that displays the conditions to define the new user ID. Specify the new user ID according to the conditions displayed in the pop-up assistance.
- Last Name: Provide the user's last name
- First Name: Provide the user's first name
- Valid From: Provide a date from when the user is valid. Click the Calendar icon to select a date from the calendar or leave as Date of Approval.
- Valid Through: Provide a date till when the user is valid. Click the Calendar icon to select the expiry date for the user or leave as Never Expires.
  Note: The Valid Through date must always be either the current date or a future date for the request to be submitted .
- Approval Manager: Select the name of the Infor Risk & Compliance user who will be an approver for the this request if the user's manager is unable to approve the request For example, if the approval template has Manager of User as the approver at one or more stages but the manager is out of office
  Note: The Approval Manager field will be enabled only if the option new workflow definition is selected on the Access Management section on the Configuration page.
  To select an Approval Manager, type in a part of the user name. All users from the selected connection that match your search criteria are displayed. Alternatively, browse and select the desired user and click OK .
- Assign Roles as this user: Specify the name of the user whose roles you want to assign to this new user. To select a user, type in a part of the user name in the autosuggest text box. All users matching the search criteria will be displayed. Select the required user. Alternatively, click the Browse icon to browse for and select the desired user and click OK. The selected user appears in the Assign Roles as this User field.
- Additional User Attributes: Select additional user attributes if required and provide values for them. User attributes can be configured for all connections in which the user is present and should be enabled through the additionaluserattributes.xml file so that they are displayed on the request creation page. For details , see the respective Configuration Settings Guide.
  Note: Any additional user attributes added cannot be connected and cannot write back to SAP .

New roles to be assigned: This panel enables you to assign roles to this user. All the roles present in the selected connections as well as the roles assigned to the user selected in the Assign Roles as this user field are available for selection.

Add new roles: The new user may be assigned roles in one connection or in multiple connections. The process of selecting roles varies depending on whether roles are to be assigned to the user in one connection or in multiple connections

Roles to be assigned in one connection: If roles are to be assigned to the new user in one connection, select the role as follows:

Type in a part of the role name. All roles from the selected connection and matching the search criteria will be displayed. Select the required roles from the drop-down list. Alternatively, browse and select the desired role. All roles from the selected connections are available for selection .

Click OK . The selected roles appear in the panel below and are identified with an icon

Import Roles : If you wish to select multiple roles, you have the option of importing these roles through a CSV file. Only the following roles can be imported and selected to be assigned:

Single Profile
Composite_Profile
Single_Role

Composite_Role

The format of the CSV file and the Role IDs of the above listed roles are as listed in the table:

Role Type, Role Type ID

Single Profile,2

Composite Profile,3

Single Role,4

Composite Role,5

Import these roles as follows:

Click the Import icon.
In the Import Roles pop-up window that is displayed, click Browse and select the CSV file containing these roles and their Role IDs.
Click the Import icon. All the roles specified in the selected CSV file are displayed in a pop-up window. If any of the roles listed in the CSV file is not available in SAP or is invalid, they are marked with an icon. Such roles are not imported from the file.
Select the check box Import All Roles to import all the valid roles or select the check box next to the roles to be imported.
Click Import . All the valid roles from this CSV file are imported and are selected to be assigned

Roles to be assigned in multiple connections: If multiple connections are selected from the Connections drop-down list, this panel displays two drop-down lists:

The drop-down list on the left lists all the selected connections
The drop-down list on the right lists all the SAP roles present in the selected connections .

You need to select roles to be assigned in for each connection separately as follows:

From the drop-down list on the left, select the required connection.

From the drop-down list on the right, select the required roles to be assigned to the user in this connection.