Payables templates

Document management is used in Payables to generate output documents.

The Payables Administrators set up these documents:

  • Letter of Retention
  • Payables Chargeback
  • Payables Debit Memo
  • US1099 Form
  • Vendor Statements

The Cash Administrators set up the payment output files.

This table shows the locations of templates to use when setting up IDM templates:

Output document Sample document template location Upload IDM template location Set up IDM template location
Letter of Retention Setup > Customer Document Setup > Sample Document Templates For Payables Setup > Customer Document Setup > IDM Templates > Letter of Retention Setup > Companies > Document Templates > Global
Payables Chargeback Setup > Customer Document Setup > Sample Document Templates For Payables Customer Document Setup > IDM Templates > Payables Chargeback Companies > Payables Company > Document Templates
Payables Debit Memo Setup > Customer Document Setup > Sample Document Templates For Payables Customer Document Setup > IDM Template > Payables Debit Memo Companies > Payables Company > Documents Template
Payables Payment Output Check Setup > Customer Document Setup > Sample Document Templates For Payables Customer Document Setup > IDM Templates > Payables Payment Output Cash Setup > Cash Payment Formats
Payables Payment Output Remittance Advice Setup > Customer Document Setup > Sample Document Templates For Payables Customer Document Setup > IDM Templates > Payables Payment Output Cash Setup > Cash Payment Formats > Remittance Options
Payables Payment Output Wire Transfer Setup > Customer Document Setup > Sample Document Templates For Payables Customer Document Setup > IDM Templates > Payables Payment Output Cash Setup > Cash Payment Formats
US1099 Form Setup > Vendor Groups > Reload US1099 IDM Template Setup > Vendor Groups > Reload US1099 IDM Template Setup > Vendor Groups > Document Templates
Vendor Statement Setup > Customer Document Setup > Sample Document Templates For Payables Customer Document Setup > IDM Templates > Vendor Statement Vendor Groups > Document Templates

Use this information to enable IDM in Payables Payment Output-Payment and Remittance Advice:

  1. Set the payment format to IDM Output File.
  2. Set the remittance option to Overflow Document or Separate Remittance.
  3. In the Overflow Document remittance option, specify the number of remittance lines. This field indicates the number of remittance records to include in the generated payables output document. The remaining remittance records are included in your remittance advice overflow document.

Use this information to enable IDM in Letter of Retention:

  1. Select Setup > Payables Company.
  2. On the Invoice Withholding tab, select the Global Withholding check box.
  3. The Global section on the Document Templates tab is available.

Use this information to enable automatic uploading of IDM templates for US1099. This process automatically uploads and assigns all of the latest 1099 templates to the vendor group:

  1. Sign in as Payables Administrator.
  2. Select Setup > Vendor Groups.
  3. On the Document Templates tab, select the Use IDM Template for US1099 Forms check box.

To manually update to the most recent 1099 templates, run the Reload US1099 IDM Template action. The supported templates include templates from two years before the report year. For example, for report year 2023, you can use templates from 2021, 2022, or 2023.