Payables templates

Document Output Management is used in Payables to generate output documents.

The Payables Administrators set up these documents:

  • Letter of Retention
  • Payables Chargeback
  • Payables Debit Memo
  • US1099 Form
  • Vendor Statements

The Cash Administrators set up the payment output files.

This table shows the locations of templates to use when setting up IDM templates:

Output document Sample document template location Upload IDM template location Set up IDM template location
Letter of Retention Payables > Administration > Setup > Documents and Printers > Sample Document Templates Payables > Administration > Setup > Documents and Printers > IDM Templates > Letter of Retention Payables > Administration > Setup > Company Structure > Companies > Payables Company > Document Templates > Global section
Payables Chargeback Payables > Administration > Setup > Documents and Printers > Sample Document Templates Payables > Administration > Setup > Documents and Printers > IDM Templates > Payables Chargeback Payables > Administration > Setup > Company Structure > Companies > Payables Company > Document Templates tab
Payables Debit Memo Payables > Administration > Setup > Documents and Printers > Sample Document Templates Payables > Administration > Setup > Documents and Printers > IDM Templates > Payables Debit Memo Payables > Administration > Setup > Company Structure > Companies > Payables Company > Document Templates tab
Payables Payment Output Check Payables > Administration > Setup > Documents and Printers > Sample Document Templates Payables > Administration > Setup > Documents and Printers > IDM Templates > Payables Payment Output Cash > Administration > Setup > Payment > Cash Payment Formats
Payables Payment Output Remittance Advice Payables > Administration > Setup > Documents and Printers > Sample Document Templates Payables > Administration > Setup > Documents and Printers > IDM Templates > Payables Payment Output Cash > Administration > Setup > Payment > Cash Payment Formats > Remittance Options tab
Payables Payment Output Wire Transfer Payables > Administration > Setup > Documents and Printers > Sample Document Templates Payables > Administration > Setup > Documents and Printers > IDM Templates > Payables Payment Output Cash > Administration > Setup > Payment > Cash Payment Formats
US1099 Form Payables > Administration > Setup > Vendor Structure > Vendor Groups > Reload US1099 IDM Template Payables > Administration > Setup > Vendor Structure > Vendor Groups > Reload US1099 IDM Template Payables > Administration > Setup > Vendor Structure > Vendor Groups > Document Templates tab
Vendor Statement Payables > Administration > Setup > Documents and Printers > Sample Document Templates Payables > Administration > Setup > Documents and Printers > IDM Templates > Vendor Statement Payables > Administration > Setup > Vendor Structure > Vendor Groups > Document Templates tab

Use this information to enable IDM in Payables Payment Output-Payment and Remittance Advice:

  1. Set the payment format to IDM Output File.
  2. Set the remittance option to Overflow Document or Separate Remittance.
  3. In the Overflow Document remittance option, specify the number of remittance lines. This field indicates the number of remittance records to include in the generated payables output document. The remaining remittance records are included in your remittance advice overflow document.

Use this information to enable IDM in Letter of Retention:

  1. Select Payables > Administration > Setup > Company Structure > Companies and open a Payables company.
  2. On the Invoice Withholding tab, select the Global Withholding check box.
  3. The Global section on the Document Templates tab is available.

Use this information to enable automatic uploading of IDM templates for US1099. This process automatically uploads and assigns all of the latest 1099 templates to the vendor group:

  1. Select Payables > Administration > Setup > Vendor Structure > Vendor Groups and open a vendor group.
  2. On the Document Templates tab, select the Use IDM Template for US1099 Forms check box.

To manually update to the most recent 1099 templates, run the Reload US1099 IDM Template action. The supported templates include templates from two years before the report year. For example, for report year 2023, you can use templates from 2021, 2022, or 2023.