Setting Up an Employee for Direct Deposit

Each employee can have an unlimited number of direct deposit bank accounts, as long as the total amount deposited into all bank accounts does not exceed the total payroll amount.

To set up an employee for direct deposit:

Open either the Employees form or the Employee 360 form.
In the Employee field, select the record for the employee.
Verify that the Direct Deposit check box is selected.
Click the Direct Deposit Bank Accounts button.
Specify this information:
- In the Bank field, specify the number of the bank to which the direct deposits are to be made. This number can be for any bank that currently exists on the Direct Deposit Banks form. When you select a bank number, the Bank Name, Transit, and Direct Deposit Account fields all display the information for the selected bank.
- If you are setting up multiple direct deposit banks for the employee, then in the Rank field, specify the rank for when this bank account should be processed. Specify 1 if this account should be processed first, 2 if it should be processed second, and so on.
- In the Prenotification Periods field, specify the number of pay periods for which the system should send out only pre-notifications before actually conducting a direct deposit to the employee's account.
- In the Address fields, specify the address information of the bank.
Note: The pay period is determined by the Pay Freq field on the General tab.
In the Bank Account field, specify the employee's bank account number.
Select the bank account type (Checking or Savings).
(Optional) Specify either the maximum amount that can be deposited to the employee's account at one time (Maximum Deposit Amount) or a maximum deposit percentage (Percent).
Save the record.
Add additional direct deposit bank accounts as needed. There is no limit on the number of direct deposit bank accounts an employee may have as long as the total amount deposited into all bank accounts does not exceed the total payroll amount.