Defining the Chinese Account Book and Report Layouts
- Open the [Chinese Book Definition] form.
- Click [Define] to display the [Chinese Book Definition Data Entry] form.
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Specify this information:
- Book Name
- Specify a name to define this journal.
- Book Type
- Specify the report layout for this book:
- [Three-Bucket]: This type of report is only against one account and lists all of its transactions in a special period. It is a report with three numeric columns. For example, if there are 50 transactions in this period, then the report has 50 lines of transactions and three columns.
- [Multi-Bucket]: This type of report is against more than one account, with each account information displayed in each column. For example, if five accounts are defined in the Multi-Bucket report, then five columns are displayed. An unlimited number of columns (accounts) can be defined in this type of report.
- [Book of Account:] This type of report is similar to the Three-Bucket report, but it has a column for corresponding accounts. If there is more than one corresponding account, multiple lines are printed on the report.
- [Foreign Bucket]: This type of report is the foreign currency report for a Three-Bucket report.
- [Foreign Account]: This type of report is the foreign currency report for a Book of Account report.
- [Tax-Bucket]: This type of report is used for reporting taxes, such as VAT on accounts.
- Type
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[Select Account] or [Unit Code]. These options have different purposes, depending on the book type you select. For example, if you select the [Three Bucket] or [Multi-Bucket] book types and you select [Account], you can only edit the Account field. If you select either the [Three Bucket] or the [Multi-Bucket] book type and you select [Unit Code], you can select a unit code with the account.
- Account
- Specify the account number or use the asterisk (*) as a wildcard to select a set of accounts to display in the Chinese Report Sub-Account grid. For example, if you specify [11*], accounts that begin with 11 are listed.
- Currency
- If this book uses a foreign currency, select this check box and then select the currency code.
- Debit Col
- Select this check box to print the debit transaction on the report.
- Credit Col
- Select this check box to print the credit transaction on the report.
- Bal Col
- Select this check box to print the leftover balance on the report.
- Bal Col is Last
- Select this check box to place the balance amount as the last column of the report.
- Display Unit Code
- Select this check box to print the unit code on the report.
- Group by D/C
- Select this check box to combine debit and credit transactions on the report.
- Group by Account
- Select this check box to combine account transactions.
- Report Cols
- Specify the number of columns for the report. The default limit is 180.
- Rept Lines
- Specify the number of lines to show on each report page.
- In the Sub-Account grid, the sequence number for each row is automatically generated. Specify the account number, unit code, name of the bucket or account for the report, and a factor. The factor is a multiplier that is used against the retrieved transactions.
- Save your changes and close the form to return to the [Chinese Book Definition] form.