Setting up Voucher Types and Relationships to Accounts
-
On the
[Voucher Type Maintenance]
form, specify the
attributes of each voucher type. The attributes are used to provide default
values on the
[Voucher Maintenance]
form when you assign a
voucher type to each voucher. These attributes determine the rules to use when
vouchers are validated and posted. Specify this information:
- Voucher Type Code
- Specify a unique two-character code. Then specify a description for the code.
- Voucher Format
- Select a format, which controls how many credit or debit transactions can be added on the Voucher Maintenance form.
- Max Entries
- Specify the maximum number of lines the user can enter in the [Voucher Maintenance] form, up to 999.
- Prefix Number
-
Specify the prefix number for vouchers of this type. The prefix can be a one or two-character code. The voucher number is a combination of this code and the sequential account number. The [Prefix Number] and the [Voucher Type Code] can be different.
- Cr-Account and Dr-Account
- Specify the default account numbers to use for credit and debit transactions. You can override these account number in the [Voucher Maintenance] form.
-
Select one of these options to determine the value of the
[Settle Method] field on the
[Voucher Maintenance]
form for the created
voucher:
- Cash Voucher: The [Settle Method] is set to [Direct Deposit].
- [Bank Voucher] : Users can select any [Settle Method] except [Direct Deposit].
In either case, the voucher is subsequently posted into the [Check Type] field in the [General Ledger Reconciliation] record.
-
Select one of these options to determine which area is validated:
- Pay Voucher: Verifies that a valid bank code is specified in the credit transactions of the voucher.
- Receipt Voucher: Verifies that a valid bank code is specified in the debit transactions of the voucher.
- Select [Foreign Currency Voucher] if the voucher is to be used a foreign currency voucher. In that case, there must exist at least one transaction in the voucher that is in a foreign currency with the foreign currency code and exchange rate.
- Save your changes.
-
On the
[Voucher Type Relation Maintenance]
form, select
each voucher type that you defined in the
[Voucher Type Maintenance]
form and specify
information about the account conditions to be set for the voucher type:
- Data Type
- Specify [Account] to indicate that you are describing the relationship between accounts and the voucher type.
- Debit or Credit
- Select the type of transactions that are applicable to this relationship. If you select All, both debit and credit transactions are subject to this relationship.
- Number
- Specify the sequence number to use for the voucher type.
- Include or Exclude
- Select this field if you want users to specify an account within the range defined below for vouchers of this type. Otherwise, clear this field.
- Low Value and High Value
-
Specify the range of accounts that can be included or excluded. These fields only apply if you selected [Include] or [Exclude].