Sharing user tables
If your sites are in different databases and you have a master site, you can use the Intranet Shared User Tables form to share user tables. User maintenance tasks for all sites (maintaining user and group names and permissions, user-group mappings, and application-specific user information) can then be handled from the master site.
When all sites are in the same database (for example, in a multi-tenant cloud environment), the sites are already sharing user tables.
Prerequisites:
- You must set up the sites on an intranet and assign a master site to the intranet. For more information about master sites, see Setting Up a Master Site and Shared Tables.
- If you have sites in different databases, we strongly recommend that you set up intranet licensing at the master site and
at all participating sites before you set up intranet shared user tables.
See Intranet Licensing.
- We highly recommended that an administrator back up all of the application databases (from the master and participating non-master sites) before you run this process. These backups can be used to restore the databases in all of the sites to their original state if necessary.
- While you are setting up or reverting tables on this form, ensure that no other users are logged into any of the sites where changes will occur.
Note:
- If FDA traceability is a requirement, and your environment includes sites that are not in the same database as the master site, do not use the Shared User Tables feature.
- User sessions are still managed at individual sites.
- For each shared user table, the RowPointer in the master site is no longer unique in other sites, since it is shared with the view. Event processing needs to take this into account, including the InWorkflow column.
- Specialized note processing, including copy utilities, might be affected by the creation of these views. The NoteExistsFlag column is set when any note is added in any site. However, with the shared table views, the actual note might not exist in the site that reads the NoteExistsFlag column. In this case, the NoteExistsFlag indicates that one or more notes exist in one or more sites.
To set up the shared user tables:
Note: When you are already sharing user tables, and you add a new site
to the current master site's intranet, you might also want to set up the new
site to share user tables. To do this:
- In the Intranet Shared User Tables form, select Set up per site user tables and click to change the field label to Set up shared user tables.
- Click . The status of the shared tables is checked as each site is processed. If sharing has already been set up for a site, no processing occurs for that site, and the process continues with the next site. When it encounters a site that is not already set up, the site is processed.