Example - Advance Ship Notice Calculations

This information explains the calculations the system uses for the COD amount and the total charges amount.

These are fields on the Cost Info tab of the Advance Ship Notices form:

  • Freight Charges: Enter the freight charges for this transfer order.
  • Freight Method: Are freight charges prepaid or collected on delivery?
  • COD Method: Are COD fee charges prepaid or collected on delivery?
  • COD Amount: Enter the amount to collect on delivery.
  • COD Fee: Enter the fee charged for delivering COD.
  • Total Charges: Enter total charges for this transfer order.
Note:  Freight charges are initially equal to the freight amount from the CO header from which the ASN was created. When the sum of the ASN item's rates are less than or greater than zero, the system resets this value to the total of the ASN item's rates.

The system sets the default value of the COD Amount as the sum of these two values:

  • If Freight Method is Collect, then include the freight charges; otherwise, 0 (zero)
  • If COD Method is Collect, then include the COD fee; otherwise, 0 (zero)

The system calculates the Total Charges as follows:

  • If Freight Method is Prepaid and:
    • COD Method is Prepaid, the system uses COD Amount.
    • COD Method is Collect, the system uses the greater of COD Amount or COD Fee.
  • If Freight Method is Collect and:
    • COD Method is Prepaid, the system uses the greater of COD Amount or COD Fee.
    • COD Method is Collect, the system uses the greater of COD Amount or (Freight + COD Fee).